Expression of interest for supply of different goods, services and works at Imagine Worldwide Tanzania

Imagine Worldwide Tanzania invites eligible suppliers, service providers, contractors, consultants and firms to submit expressions of interest for the supply of different goods, services and works for its offices and project locations in Tanzania. The opportunity is issued under PRF No. 90/EOI/001 and covers multiple procurement lots, including printing, tyres, stationery, ICT equipment, vehicle service, ancillary equipment, fabrication materials, accommodation, logistics, insurance, clearing and forwarding, consultancy services, car hire, office kitchen and cleaning materials, and ticketing services.

About Imagine Worldwide Tanzania

Imagine Worldwide Tanzania, registered as I-Ngo/R/8037, is affiliated with Imagine Worldwide, a global NGO committed to transforming education through innovative technology.

The organization works to demonstrate that children, when provided with access to personalized, tablet-based learning, can acquire foundational literacy and numeracy skills with minimal adult supervision. Through evidence-based digital learning solutions, Imagine Worldwide partners with governments, schools and communities to expand access to quality education for underserved children.

Imagine Worldwide Tanzania implements the MsingiTek program through a Memorandum of Understanding with:

• The Ministry of Education, Science and Technology
• The Prime Minister’s Office, Regional Administration and Local Government
• The Ministry of Education and Vocational Training in Zanzibar

The program is implemented in five mainland regions:

• Morogoro
• Manyara
• Shinyanga
• Tabora
• Ruvuma

It is also implemented across 11 districts in Zanzibar.

Vision

Imagine Worldwide envisions a world where all children have access to opportunity.

Mission

Imagine Worldwide empowers children around the globe to build the literacy and numeracy skills needed to achieve their full potential.

Nature of the contract

The expression of interest covers goods, services and works contracts or agreements.

The provisional commencement date of the contract is July 2026.

The expected period of execution is from July 2026 to 30 June 2027.

Expression of interest timetable

Announcement date

The expression of interest was announced on 1 June 2026.

Deadline for written enquiries

Written enquiries must be submitted by email between 1 June and 4 June 2026, up to 16:00 hours East Africa Time.

Enquiries should be sent to:

[email protected]

Clarification date

The last date for Imagine Worldwide Tanzania to issue clarifications is 5 June 2026, by 16:00 hours East Africa Time.

Deadline for submitting offers

The deadline for submitting offers is 12 June 2026, by 17:00 hours East Africa Time.

Late submissions will not be considered.

Eligibility requirements

Participation is open to all legal entities registered in Tanzania, excluding public authorities.

For service contracts, consultants included in one bidder’s offer cannot be part of another bidder’s offer. Any such consultants may be excluded from the procedure without further evaluation.

Civil servants and persons elected or appointed to public functions are not eligible to participate as consultants in this expression of interest procedure. Any offer including such persons will be excluded without further evaluation.

Required eligibility documents

Bidders must provide signed copies of the following forms:

• Eligibility Documentation Form
• Application Form

The following documents are also required where applicable:

Legal registration documents

Bidders must provide evidence of legal registration in Tanzania, including:

• Certificate of registration from relevant authorities, such as BRELA
• Certificate of registration from professional bodies for consultancy services
• Business license
• Taxpayer Identification Number certificate
• VAT Registration Number certificate

Experience requirements

The firm must have at least three years of proven professional experience in the relevant sector.

The bidder should demonstrate experience working with international NGOs and development partners.

Required documentary evidence includes:

• Reference letters from international NGOs and development partners
• Relevant contracts, references or other documentary evidence issued by a contracting authority

Financial capacity

The annual turnover of the company, organization or individual over the past three years must be equal to or exceed:

• TZS 100,000,000 for companies or organizations
• TZS 50,000,000 for sole proprietors

Required evidence:

• Audited financial statements

Tax compliance

Bidders must provide a valid tax clearance certificate issued in the same month in which the bid is submitted.

Project experience

The bidder must have carried out at least 10 projects in the relevant fields during the past three years: 2023, 2024 and 2025.

Documentary evidence may include:

• Contracts
• References
• Other relevant evidence issued by a contracting authority

Only documentary evidence relevant to the thematic fields of the expression of interest will be considered.

Costs of preparing offers

All costs incurred by bidders in preparing and submitting offers are the responsibility of the bidder.

Imagine Worldwide Tanzania will not reimburse costs related to:

• Preparing offers
• Submitting offers
• Negotiations
• Interviews
• Any other costs incurred during the expression of interest process

Sub-contracting

Sub-contracting services to another legal person is not allowed.

Evaluation of offers

All offers will be evaluated in accordance with the stated eligibility, technical and financial criteria.

The evaluation process is confidential. Procurement Committee decisions are collective, and committee members are bound by secrecy.

Evaluation reports and written records are for official use only and will not be shared with bidders or external parties other than Imagine Worldwide Tanzania.

Technical and financial evaluation criteria

Technical evaluation

Technical offers will be evaluated according to the specific requirements of each lot and, where applicable, the terms of reference.

Bidders who submit all eligibility documents and pass the technical evaluation will proceed to the next stage.

For technical specifications, bidders must receive “Yes” in all required technical items to proceed.

Financial evaluation

Financial offers must be submitted in Tanzania Shillings.

For goods without technical requirements, evaluation will be based on the lowest price.

For works or services with technical requirements, evaluation will follow the weighted criteria below:

• Technical offer: 40 points
• Legal registration: 5 points
• Technical requirements listed under the relevant lot or terms of reference: 15 points
• Financial offer: 40 points
• Total maximum score: 100 points

The final award will be made to the economically most advantageous offer, based on technical quality and the lowest price.

Imagine Worldwide Tanzania reserves the right to:

• Enter into negotiations with eligible bidders
• Purchase or contract only part of the required services
• Cancel the expression of interest procedure
• Award one supplier for all items in a lot
• Award multiple suppliers for selected items in a lot

Submission of offers

Offers must be submitted by email only in electronic format.

Bidders must submit two separate files:

• Technical offer
• Financial offer

All submissions must be in English.

Offers must be sent exclusively to:

[email protected]

Technical offer requirements

The technical offer must include:

• Signed Eligibility Documentation Form
• Signed Application Form
• Technical offer documents required for the relevant lot or terms of reference
• Supporting documentation listed in the expression of interest document

Technical offer file naming format

The file name should include:

• Bidder’s name
• Reference number
• Lot number
• Goods, service or works title
• The phrase “Technical offer documents”

Example:

XYZ COMPANY_LOT NUMBER 1_KITCHEN AND CLEANING MATERIALS_Technical offer documents

Financial offer requirements

The financial offer must include:

• Signed Financial Offer Form

The financial offer must be presented in Tanzania Shillings.

Prices must be all-inclusive. The supplier or contractor must cover all costs required to perform the assignment, including but not limited to:

• Office accommodation
• Transport
• Internet access
• Equipment
• Administrative support
• Secretarial support
• Interpretation services

Imagine Worldwide Tanzania is not exempt from VAT. Therefore, prices offered must be VAT inclusive.

However, where a project is exempt from VAT, Imagine Worldwide Tanzania will provide the successful bidder with an exemption certificate issued by the revenue authority.

The contractor remains responsible for all other taxes and duties in accordance with Tanzanian law.

Financial offer file naming format

The file name should include:

• Bidder’s name
• Lot number
• Goods, service or works title
• The phrase “Financial offer documents”

Examples:

XYZ COMPANY_LOT NUMBER 1_KITCHEN AND CLEANING MATERIALS_Financial offer documents

XYZ COMPANY_LOT NUMBER 3_OFFICE STATIONARIES_Financial offer documents

Email subject and body requirements

The email subject must contain only:

• Reference number
• Lot number
• Goods, service or works title

Example:

LOT NUMBER 3_OFFICE STATIONARIES

The email body must include:

• Bidder’s official name
• Physical address
• Postal address
• Email address
• Telephone number

Alteration or withdrawal of offers

Bidders may alter or withdraw their offers by written notification before the submission deadline.

No offer may be altered after the deadline.

Imagine Worldwide Tanzania retains ownership of all offers that have not been withdrawn. Bidders do not have the right to have submitted offers returned.

Validity of offers

Bidders are bound by their offers for 90 days after the submission deadline.

In exceptional cases, Imagine Worldwide Tanzania may request an extension of the validity period before it expires. The extension may not exceed 40 days.

Contract signature

Within 15 days of receiving the purchase order or contract already signed by Imagine Worldwide Tanzania, the selected bidder must sign and date the contract.

Failure to comply may lead to annulment of the award decision. In such a case, Imagine Worldwide Tanzania may award the contract to another bidder or cancel the expression of interest procedure.

Payment terms

Prices must include all expenses.

Payment will be made by bank transfer in Tanzania Shillings to the winning bidder.

Payment will be made within a maximum of 30 working days from the date of acceptance of goods or execution of services or works.

Cases of non-performance and related legal consequences will be indicated separately in the contract.

Terms of cooperation

Contracted parties must perform according to the agreed timeline and in accordance with the relevant Imagine Worldwide Tanzania purchase order or service provider contract.

Imagine Worldwide Tanzania reserves the right to:

• Increase or decrease the number of ordered items
• Select suppliers or implementers at its own discretion
• Reformulate the expression of interest if additional items are needed
• Terminate a contract unilaterally in case of failure or non-compliance with contractual obligations

The applicant is responsible for understanding all instructions, forms and requirements in the expression of interest documents.

The contract comes into force once signed by both parties.

Ethics and corrupt practices

Bidders making false declarations may face financial penalties of 10% of the total contract value.

This penalty may increase to 20% in the event of a repeated offence.

Offers may be rejected if a bidder attempts to:

• Obtain confidential information
• Enter into unlawful agreements with competitors
• Influence the procurement process
• Influence evaluation, clarification or comparison of offers

Bidders must not be affected by conflict of interest with other bidders or parties involved in the project.

Imagine Worldwide Tanzania reserves the right to suspend or cancel the procedure if corrupt practices, substantial errors, irregularities or fraud are discovered at any stage.

Contracts may also be terminated if the award or implementation gives rise to unusual commercial expenses, including improper commissions or payments to unclear or illegitimate recipients.

Operational language

All written communication for this expression of interest procedure and related contracts must be in English.

Additional information

The conclusion of the expression of interest and award of any purchase order or contract are subject to availability of funds.

Imagine Worldwide Tanzania may annul the expression of interest procedure at any time without liability.

Based on quotations received, Imagine Worldwide Tanzania may award:

• One bidder to supply all items under a specific lot
• Several bidders to supply selected items under a specific lot

Available lots and required goods, services or works

Lot 1: Designing and printing

Location: Dar es Salaam

Imagine Worldwide Tanzania seeks suppliers for designing and printing services.

Required items include:

• Designing and printing of banners: 4 pieces, size 85 cm x 200 cm
• Designing and printing of flyers: 200 pieces, printing materials may include 135 gsm, 100 gsm and 80 gsm, folded and non-folded
• Printing and design of T-shirts: 100 pieces, polo and round neck, short and long sleeves, sizes XXXL, XXL, XL, L and M, in black and white
• Designing and printing of stickers: 30 pieces, 80 gsm to 135 gsm
• Designing and printing of wall banners: 8 pieces, size 85 cm x 200 cm
• Designing and printing of roll-up banners: 8 pieces, size 85 cm x 200 cm
• Designing and printing of project fact sheets: 1,000 pieces, sizes A3, A4 and A5, printing materials may include 135 gsm, 100 gsm and 80 gsm, folded and non-folded
• Printing and designing of brochures: 500 pieces, sizes A3, A4 and A5, printing materials may include 135 gsm, 100 gsm and 80 gsm, folded and non-folded
• Printing and designing of notebooks: 20 pieces
• Printing and designing of reports and documents: 100 pieces

Lot 2: Vehicle tyres

Location: Dar es Salaam

Required item:

• Vehicle tyres: 24 pieces
• Brand/model/size: BF Goodrich, size 225 60/R16
• Minimum warranty required: 1 year

Lot 3: Stationeries

Location: Dar es Salaam

Required stationeries include:

• Rim paper: 3 boxes, Mondi or Double A
• Pens: 5 boxes, Nataraj
• Pencils: 2 boxes, Nataraj
• Rubber: 5 pieces
• Envelopes A3: 100 pieces
• Envelopes A4: 100 pieces
• Envelopes A5: 100 pieces
• Flip charts: 5 rolls
• Sticky notes: 10 dozen
• Masking notes: 1 bundle
• Flip chart stand: 1 piece
• Box file, big size: 2 pieces
• Spring files: 2 pieces
• Plastic puncher transparent file: 1 dozen
• Report files: 1 dozen
• Toner for HP 230A printer: 4 pieces, black, yellow, cyan and magenta
• Glue sticky: 5 pieces
• Sony alkaline battery AA x 2: 10 dozen
• Correction pen/white out: 1 box

Lot 4: Computer equipment

Location: Dar es Salaam

Required computer equipment includes:

• Mac AirBook Pro: 3 pieces, Apple, with 1-year warranty
• Mouse: 3 pieces, Apple
• Mouse pads: 3 pieces
• Flash disks: 5 pieces
• Heavy-duty printer: 1 piece, Canon or Kyocera

Lot 5: Vehicle service

Location: Dar es Salaam

Vehicle service items are required for Toyota Hilux double cabin and Prado vehicles.

Required items include:

• Oil: 18 pieces
• Oil filter: 18 pieces
• Brake pads: 18 pieces
• Battery: 6 pieces
• Air cleaner: 18 pieces
• Diesel filter: 18 pieces
• Wheel bearings: 6 pieces
• Wiper: 6 pieces
• Arm bush big: 18 pieces
• Arm bush small: 18 pieces
• Shock-up bush: 18 pieces
• Stabilizer bush: 18 pieces
• Stabilizer link rear: 18 pieces
• Brake fluid: 18 pieces
• Wheel alignment: 6 pieces
• Coolant: 6 pieces

Lot 6: Ancillary equipment

Location: Dar es Salaam

Required ancillary equipment includes:

• Fire extinguishers: 1,000 pieces, 9 kg dry powder
• Mats: 5,000 pieces, size 2.5 m x 3 m
• Padlocks: 1,000 pieces, Yale brand, 70”
• Extension cords: 1,000 pieces, 6 ways, 5 metres long
• Washing stations: 1,000 pieces, 50 litres with taps

Lot 7: Cage fabrication materials

Location: Dar es Salaam

Required cage fabrication materials include:

• Flat bars 40 x 3 mm, 6 m: 13,566 pieces
• Flat bars 40 x 5 mm, 6 m: 714 pieces
• Square pipe/RHS 40 x 40 x 3 mm, 6 m: 5,422 pieces
• RHS tube 20 x 20 x 1 mm, 6 m: 1,610 pieces
• Angle iron 25 x 25 x 3 mm, 6 m: 1,134 pieces
• Expanded metal 1503F, 1200 x 2400: 1,596 pieces
• Expanded metal 1503F for cable tray: 546 pieces
• Flat bars 2 mm, 6 m: 1,000 pieces
• 100 mm heavy-duty hinges: 4,800 pieces
• Mild steel hooks: 1,000 pieces
• Lock latch: 1,976 pieces
• Padlocks, Yale 70: 418 pieces
• Primer paint, red oxide: 766 pieces, Goldstar
• High gloss black paint: 766 pieces, Goldstar
• Packet of welding rods: 1,172 pieces
• Cutting discs: 2,470 pieces, Makita
• Grinding discs: 680 pieces, Makita
• Shutter plyboards, 1200 x 2400: 834 pieces
• MDF boards, 1200 x 2400: 834 pieces
• 1-inch wood nails: 1,014 pieces
• Clear varnish, 5 litres: 383 pieces
• Raw bolts, 10 mm: 1,600 pieces
• Reinforcement bar, 10 mm: 1,100 pieces
• Thinners, 4 litres: 1,286 pieces, Simba
• Wood glue, 5 litres: 76 pieces, Coral
• Sandpaper #60 sheets: 572 pieces
• Sandpaper #180 sheets: 572 pieces
• Patex, 5 litres: 152 pieces, Fevicol CA-777

Lot 8: Accommodation and conference package

Imagine Worldwide Tanzania seeks providers of accommodation and conference services in different locations.

Meeting rooms must be equipped with:

• Air conditioning
• Wi-Fi

Accommodation must be able to offer:

• Standard accommodation
• Bed and breakfast
• Air conditioning
• Internet connection/Wi-Fi

Required service locations include:

Dodoma City

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Morogoro Town

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Arusha

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Tabora

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Shinyanga

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Ruvuma

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Zanzibar

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Mwanza

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Kilimanjaro

• Conference package: 100 pax
• Accommodation for project guests: minimum 3 pax, maximum 20 pax

Lot 9: Logistics – truck hire

Imagine Worldwide Tanzania seeks truck hire service providers for transportation services when required.

The trucks must be able to travel on rough roads.

Required 10–20-ton truck hire locations

• Kiteto District
• Simanjiro District
• Sikonge District
• Uyui District
• Shinyanga
• Morogoro
• Ruvuma
• Tunduru District

Required 30-ton truck hire locations

• Morogoro
• Dodoma
• Shinyanga
• Tabora
• Songea
• Babati

Lot 10: Insurance

Imagine Worldwide Tanzania seeks insurance service providers for the following services:

Fire and burglary insurance

• Duration: 6 to 12 months
• Place of delivery: Dar es Salaam
• Location: Dar es Salaam

Goods in transit insurance

• Duration: 6 to 12 months
• Places of delivery: Dar es Salaam, Tabora, Morogoro, Shinyanga, Ruvuma and Manyara
• Locations: Dar es Salaam, Tabora, Morogoro, Shinyanga, Ruvuma and Manyara

Vehicle insurance

• Duration: 12 months
• Places of delivery: Dar es Salaam, Tabora, Morogoro, Shinyanga, Ruvuma and Manyara
• Locations: Dar es Salaam, Tabora, Morogoro, Shinyanga, Ruvuma and Manyara

Lot 11: Logistics clearing and forwarding – mainland and Zanzibar

Locations: Dar es Salaam and Zanzibar ports

The ideal firm should have at least 10 years of proven professional experience in the relevant sector.

The firm must demonstrate experience working with:

• International NGOs
• Development partners
• Government agencies

Required clearing and forwarding services include:

• Port wharfage as a percentage of CIF value
• Shore handling, 20-foot container
• Shore handling, 40-foot container
• Shore handling, LCL per W/M
• Corridor levy, 20-foot container
• Corridor levy, 40-foot container
• Corridor levy, LCL per W/M
• Customs verification, 20-foot container
• Customs verification, 40-foot container
• Customs verification, LCL per W/M
• Container cleaning, 20-foot container
• Container cleaning, 40-foot container
• Lift on/off, 20-foot container
• Lift on/off, 40-foot container
• TASAC fee, 20-foot container
• TASAC fee, 40-foot container
• ICD transport, 20-foot container
• ICD transport, 40-foot container
• Agency fee, 20-foot container
• Agency fee, 40-foot container
• Agency fee, LCL
• Customs documentation per bill of lading
• Permit application per permit
• Transport within city limit, 20-foot container
• Transport within city limit, 40-foot container
• Transport within city limit, LCL
• Drop-off fee, 20-foot container
• Drop-off fee, 40-foot container

Lot 12: Consultancy services

Place of delivery: Dar es Salaam

The place of delivery may change depending on the scope of assignment.

Imagine Worldwide Tanzania seeks consultants for different assignments.

General consultancy requirements

Consultants should meet the following requirements:

• Minimum of 5 years of proven experience in the target field, including engineering, communication or research
• Demonstrated experience working with INGOs, NGOs, UN agencies or government institutions
• Strong understanding of humanitarian and development contexts
• Relevant academic qualifications
• Proficiency in qualitative and quantitative methods

Required consultancy services

• Mechanical engineer for civil works/metals consultancy fees: 2 pax
• Rapid assessment activity consultancy fees: 4 pax
• Research activity consultancy fees: 2 to 5 pax
• Photographer: 1 pax, with strong experience in activity photography, high-quality photo capturing, media coverage and storytelling through images
• Event management: 1 pax

Lot 13: Car hire

Imagine Worldwide Tanzania seeks car hire service providers for transportation services when required.

Required vehicles may include:

• 4×4 vehicles
• Medium-sized vehicles
• Coasters
• Minibuses
• Vehicles capable of travelling on rough roads

Required service locations include:

• Dar es Salaam
• Mwanza
• Tabora
• Arusha
• Ruvuma
• Morogoro
• Shinyanga
• Manyara
• Zanzibar

Lot 14: Office kitchen and cleaning materials

Location: Dar es Salaam

Required office kitchen and cleaning materials include:

• Al Mudhish milk powder: 30 cans
• First Choice full cream milk: 15 pieces
• Velvex hand tissue: 50 pieces
• Himalaya wipes: 3 pieces
• Tomato sauce, American Garden: 5 bottles
• Africafe 100 g: 20 cans
• Africapride tea bags, 50 g: 15 packets
• Tarmol cleaning liquid soap, 5 litres: 3 units
• Hobby handwash, 3 litres assorted: 2 pieces
• Flamingo air freshener, 220 g: 3 pieces
• Waste disposal bags: 2 packs
• Cleaning cloth duster, 5 pieces: 3 units
• Mango pickle, 3 pieces: 2 units
• Jet dishwash liquid soap, 5 litres: 5 units
• Coffee beans: 10 packs

Lot 15: Flight ticket and SGR ticket

Location: Dar es Salaam

Imagine Worldwide Tanzania seeks service providers for travel ticketing services.

Required services include:

• Service/booking fee for domestic flights: 200 each
• Service/booking fee for international flights: 10 each
• Booking change fee, excluding airline charge: 30 each
• Cancellation and refund fee for domestic flights: 15 each
• Cancellation and refund fee for international flights, excluding airline charge: 3 each
• Service/booking fee for Standard Gauge Railway: 50 each
• Booking change fee for SGR: 50 each
• Cancellation and refund fee for SGR: 50 each

How to apply

Eligible bidders should prepare and submit their technical and financial offers in two separate electronic files.

Applications must be sent by email only to:

[email protected]

The deadline for submission is:

12 June 2026 at 17:00 hours East Africa Time

All offers must be submitted in English.

RFQ/Tender Information and Attachments

For comprehensive information regarding this RFQ/tender, we invite you to download the attachments provided below. These documents contain all the necessary details, including specifications, requirements, and submission guidelines. Please review them carefully to ensure you have all the pertinent information needed to participate.

DOWNLOAD THE FULL TENDER NOTICE HERE

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