Consultancy Opportunity: External Audit for JRS Tanzania & Burundi Project – April 2026

Terms of Reference (TOR) for External Audit – JRS Burundi – Tanzania

Project: BADC-Funded Humanitarian Project

Audit Period: 1 October 2023 – 31 December 2025 (27 months)

Project Budget: €696,094.18 (Tanzania: €497,322.77; Burundi: €198,771.41)

Issued by: Jesuit Refugee Service (JRS) Tanzania

Proposal Submission Deadline: 19 April 2026

Submission Email: [email protected] (cc: [email protected])

1. Background

Jesuit Refugee Service (JRS) is an international Catholic organization dedicated to serving and advocating for refugees and forcibly displaced persons. JRS Tanzania implements programs in Education in Emergencies and Mental Health & Psychosocial Support.

The audited project, funded by BADC, requires an independent external audit to ensure compliance with donor regulations, verify financial integrity, and provide actionable recommendations to strengthen internal controls.

2. Objective of the Audit

The audit aims to:

• Assess the accuracy, completeness, and reliability of project financial statements in accordance with International Standards on Auditing (ISA).
• Verify expenditures against the approved project budget and activities.
• Confirm compliance with BADC regulations and approved modifications.
• Identify internal control weaknesses and provide corrective recommendations.
• Ensure proper utilization of funds in both Tanzania and Burundi.

3. Scope of Audit

3.1 Document Review

The audit will include verification of:

• Narrative report of project activities and verification sources.
• Financial report including transfers, budget execution, grant status, overhead costs, and supporting receipts.
• Bank statements and supporting documentation (project and partner accounts).
• Currency exchange records.
• Staff contracts, payrolls, social contributions, and tax payments.
• Supplier quotations and procurement documentation for significant expenditures.
• Subcontracting agreements and approved project amendments.
• Certifications of financial income and indirect tax treatment.

3.2 Key Verification Areas

• Alignment between narrative and financial reports.
• Compliance with project objectives, budget, approved period, and modifications.
• Completeness and authenticity of supporting documentation.
• Verification of donations, cash, and bank balances.
• Assessment of internal controls and procedural compliance.

3.3 Coverage Requirements

• 100% of donations by value.
• 70% of expenditures by value; 1–1.5% by volume randomly sampled.
• 100% of cash and bank balances.

4. Responsibilities

4.1 JRS Burundi and Tanzania

• Prepare and provide all financial and narrative reports, accounting records, and supporting documentation.
• Ensure adherence to internal financial and administrative procedures.

4.2 Auditor

• Conduct an independent audit in accordance with ISA and BADC requirements.
• Prepare and submit a Final Audit Report according to donor templet and Management Letter including findings, recommendations, and corrective actions.
• Maintain confidentiality and respond to post-audit inquiries.
• Assign qualified personnel and provide CVs of key audit team members.

5. Deliverables

I. Audit Report

• Audited financial statements and assurance of ISA compliance.
• Signed by the responsible auditor.
• Delivered in English: 2 hard copies + 1 soft copy.
• The report to be prepared according to donor templet.

II. Management Letter

• Identifies weaknesses in internal controls.
• Provides actionable recommendations.
• Includes methodology and verification coverage.

6. Auditor Qualifications

• Minimum 5 years of external audit experience.
• Demonstrated experience with NGOs or non-profit organizations.
• Legally registered and authorized to operate in Tanzania.
• Independence from JRS Tanzania management.
• Ability to provide a detailed audit methodology including risk and fraud assessment.
• Fluency in English; Kiswahili proficiency is an asset.

7. Audit Timeline

Activity Planning & Document Request – 2 working days – Deliverable: Audit Plan Fieldwork – 4 working days – Deliverable: Draft Observations Closing Meeting & Report Compilation – 4 working days – Deliverable: Final Audit Report & Management Letter

Note: The final audit report must be submitted within 7 working days after fieldwork completion.

8. Selection Criteria

Criteria – Weight – Notes Experience with NGOs/non-profits – 30% – List of similar audits Methodology & Audit Plan – 30% – Risk assessment, fraud detection, verification approach Cost Proposal – 20% – Fees including additional services CVs & Availability of Team – 20% – Qualifications, relevant experience, team stability

9. Proposal Submission

Submit proposals via email to: [email protected] CC: [email protected]

Required Documents:

• Company profile and organizational structure.
• List of past NGO / non-profit audits.
• CVs of key audit team members.
• Detailed audit methodology.
• Proposed fee schedule including additional service rates.

The deadline to submit the proposal is 19 April 2026, 16:59 PM.

10. Inquiries

For clarifications, contact: [email protected]

Approved by: Alhadji Amadou Country Director, JRS Burundi & Tanzania Date: 9 April, 2026 Signature & Stamp

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RFQ/Tender Information and Attachments

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