SEGA Request for Proposals: Dormitory Construction Works in Morogoro – January 2026

Request for Proposals: Construction Work

Reference # SEGA/DORMITORY 2026/012501

Table of Contents

• Section I: Introduction
• Section II: Budget and Additional Services
• Section III: Submission Information
• Section IV: Evaluation Procedure
• Section V: Other Information
• Section VI: Proposal Format
• Appendix A: Scopes of Work

Section I – Introduction

1.1 Organization Overview Secondary Education for Girls Advancement (SEGA) is a non-profit organization with offices in the Mkundi area, Morogoro Municipal, mandated to operate in Tanzania mainland with registration No 00NG/R2/0000232. SEGA’s mission is to educate and equip bright Tanzanian girls with academic, leadership, and business skills to unleash their talents and reach their full potential, with a particular focus on vulnerable girls. SEGA programs include:

• The SEGA Girls’ Secondary School
• Post Form Four Scholarship Program
• Msichana wa Kisasa Community Outreach Program

1.2 Purpose The purpose of this Request for Proposals (RFP) is to invite entities experienced in delivering construction work to submit proposals to SEGA. This RFP includes one “project” that offerors can apply on respective scope of work addressed below. Cost will be a factor in evaluation of bids as described in Section IV. Awards under this RFP will be issued as “contracts” upon successful bidding process. SEGA will establish and manage the contracts in compliance with organisation funding policy.

1.2.1 Scopes of Work and Offeror’s Minimum Qualifications The Scope of Work is provided with details below.

1.2.2 SEGA invites reputable and registered contractors (class V1 and above) registered in the United Republic of Tanzania to submit offers for construction works in Morogoro, for PROPOSED DORMITORY BUILDING TO BE BUILT AT MKUNDI AREA IN MOROGORO MUNICIPALITY.

Section II – Budget and Additional Services

2.1 Amount Available It is anticipated that because of this procurement action, one contract will be awarded to successful offeror. And the awards will be managed as firm-fixed price contracts.

2.2 Additional Services The Contract Officer may request ancillary or additional services within the capacity of the Contractor as may be useful or necessary in the interests of SEGA and the Project for the above Scopes.

2.3 Add/Deduct The organisation reserves the right to add or remove items from the base bid proposal during the contract and modify or adjust scope of work and payment as needed.

Section III – Submission Information

3.1 Principal Solicitation Officer and Issuing Office Contract Officer: Boven Nsemwa E-Mail: [email protected] Address: P.O. Box 273, Morogoro

The sole point of contact for the purpose of this RFP is the Contract Officer.

3.2 Prospective Offerors An “Offeror” is a person or entity that submits a proposal in response to this RFP.

3.3 Cancellation; Discretion of Evaluation Committee This RFP may be cancelled in whole or in part and any proposal may be rejected in whole or in part at the discretion of the Contract Officer. In addition, the Contract Officer has the right to negotiate separately with any Offeror in any manner which will best serve the interests of the organisation. The Evaluation Committee may waive any mandatory condition or minimum qualification if the Evaluation Committee determines that such action is in the best interest of the organisation.

3.4 Submission Instructions/Proposal Closing Date Offerors must submit proposals using organization’s official email address: [email protected] later than 4:00 p.m. on Tuesday, February 3, 2026 (the “Closing Date”). Requests for extensions will not be granted; late applications will not be accepted. Offerors are strongly encouraged to submit at least a few days prior to the deadline given potential for high website traffic on the due date. If email confirmation of submission is not received within two business days, please contact the Principal Solicitation Officer.

Section IV – Evaluation Procedure

4.1 Qualifying Proposals The Contract Officer will review each proposal for compliance with the minimum qualifications set forth in “Offeror’s Minimum Qualifications.”

4.2 Deviations and Negotiation The Evaluation Committee shall have the sole right to determine whether any deviation from the requirements of this RFP is substantial in nature, and the Evaluation Committee may reject non-conforming proposals. In addition, the Evaluation Committee may waive minor irregularities in proposals, allow an Offeror to correct minor irregularities, and negotiate with responsible Offerors in any manner deemed necessary or desirable to serve the best interests of the Project.

4.3 Evaluation Proposals shall be evaluated by a Evaluation Committee and facilitated by the Contract Officer. Evaluation will be made based on the evaluation criteria discussed below and may include any oral presentation that may be required by the Contract Officer, through a recommendation by the Evaluation Committee. The Evaluation Committee reserves the right to recommend an Offeror for a bidding invitation based upon the Offeror’s proposal without oral presentations or further discussion. However, the Evaluation Committee may engage in further discussion if it determines that it might be beneficial. In such case, the Contract Officer will notify those responsible Offerors with whom further discussion is desired. In addition, the Contract Officer may permit qualified Offerors to revise their proposals by submitting “best and final” bid/tender document.

4.4 Evaluation Considerations Proposals by Offerors who meet the minimum qualifications set forth in Appendix A will be evaluated by the Evaluation Committee based on the following factors:

• a. Proposed Approach — Evaluation of the work to be performed to accomplish the goals outlined in the Scopes of Work in Appendix A.
• b. Proposed Team (Specific Individual(s) Responsible for Performance of Contract) — Evaluation of the qualifications, reputation, and compatibility with needs of SEGA and the Project of the individual or individuals who will perform the Contract.
• c. Experience of Offeror — Evaluation of the quality and quantity of the Offeror’s (and subcontractor’s) experience and expertise in the areas proposed, supported by references.
• d. Capacity — Evaluation of the Offeror’s ability and commitment to meet timeline for the Project.
• e. Cost Effectiveness/Budget — Hourly rate, number of hours to be devoted to the project, and indirect rate. Budget line items and associated costs per line item must: a) support the scope of work and b) be appropriate and cost-effective. Offeror should understand and account for any costs associated with completing this component of the work.

Section V: Other Information

5.1 Expenses The organisation and the Contract Officer are not responsible for any direct or indirect expenses that an Offeror may incur in preparing and submitting a proposal, participating in the evaluation process, or in consequence of this solicitation process for any reason.

5.2 Acceptance of Terms and Conditions By submitting a proposal in response to this RFP: a. The Offeror accepts all the terms and conditions set forth in this RFP; b. The Offeror, if selected for bidding process, agrees that will comply with all statutory requirements, and local laws applicable to its activities and obligations under the Contract. c. The Offeror acknowledges that they are compliant with laws of the United Republic of Tanzania.

5.3 Parties to the Contract The contract to be entered into because of this RFP (the “Contract”) shall be between the successful Offeror (the “Contractor”) and the organization.

5.4 Contract Documents The Contract shall include the following documents: a. This RFP b. Contractor’s Proposal (to the extent not inconsistent with the RFP) c. Final Tender document d. Award notification

In the event of an inconsistency, the Contract shall have priority over the other documents and specific conditions of the Contract shall have priority over General Conditions.

5.5 Contract Term The Contract term shall commence as of a date to be specified in the Contract and, unless sooner terminated in accordance with the Contract, shall end when all work authorized under the Contract has been successfully completed by the project end date. Records: The Contractor(s) shall submit invoices in a form acceptable to the Contract Officer and maintain records relating to the costs and expenses incurred by the Contractor(s) in the performance of the Contracts for a entire period to the date of final Project payment under the Contract.

5.6 Certification The Offeror shall certify that, to the best of its knowledge, the price information submitted is accurate, complete, and correct as of the Closing Date, and if negotiations are conducted as of the date of “best and final offer.”

Section VI: Proposal Format

6.1 Proposal Format A project narrative and a project budget are required, as described below.

a. Project Narrative You will be asked to submit a project narrative. Answer the project narrative questions below and upload the MS Word or PDF file. The project narrative should be kept as briefly as possible and you may add photos/graphs, resumes, Letter(s) of Commitment, and other materials to support your project proposal in addition to the project narrative questions and submitted as one file (i.e., combine the project narrative answers with additional materials excluding the budget for submission). Proposal (i.e., a submission in response to Scope of Work) must include responses to items 1 through 7 in a concise description. Organize your Project Narrative as follows:

1. Mention scope of work you are interested to bid
2. Requesting Organization and Individuals Providing the Services: i. Describe your organization and experience. ii. Provide the names of individuals providing the services and number of years of experience in such areas.
3. Proposed Approach. Your proposal for how to accomplish the goals and outcomes/deliverables for the Scope(s) of Work (Appendix A).
4. Deliverables. Provide a deliverables schedule using the table format below, including details for each deliverable format (e.g., excel spreadsheet). A template is provided for the first two deliverables. Add rows for additional deliverables and include total cost in the last row. Awards will be managed as firm-fixed-price contracts.
5. Qualifications: Respond to the qualifications section in the Scope of Work. Resumes of key personnel should be included in the application package but will not be considered in the Project Narrative’s five-page limit.
6. References: Names, phone numbers, and email addresses of three references.
7. Additional information: Any other information which the Offeror considers relevant to a fair evaluation of its experience and capabilities.

b. Project Budget For your budget request:

1. The resources requested in your budget should be able to accomplish the body of work described in your proposal; be as detailed as possible.

RFQ/Tender Information and Attachments

For comprehensive information regarding this RFQ/tender, we invite you to download the attachments provided below. These documents contain all the necessary details, including specifications, requirements, and submission guidelines. Please review them carefully to ensure you have all the pertinent information needed to participate.

DOWNLOAD THE FULL TENDER NOTICE HERE

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