Supply of goods, services, works tender by Helvetas Tanzania – March 2026

Summary: Helvetas Tanzania ITB (Ref: 1154/ITB/001)

Opportunity Overview

• Organization: Helvetas Swiss Intercooperation (Helvetas), a Swiss NGO active in Tanzania since the 1980s.

• Tender Title: Supply of Different Goods and Services/Works

• Reference Number: 1154/ITB/001

• Locations: Various Helvetas offices/projects across Tanzania (details in Annex 1 on website)

• Contract Period: 15 April 2026 – 31 December 2027

• LINK https://www.helvetas.org/en/tanzania/who-we-are/procurement

Key Dates & Deadlines

Eligibility (Summary)

• Open to legal entities registered in Tanzania (excluding public authorities).

• Required documentation:

  • Certificate of registration (BRELA, etc.)

  • Business license

  • TIN and VAT certificates

  • Audited financial statements (3 years)

  • Tax clearance certificate (issued in same month as bid submission)

  • Proof of no pending legal disputes (not older than 6 months)

  • Evidence of at least 10 relevant projects in the past 3 years (2023–2025)

• Minimum annual turnover:

  • Companies/Organizations: TZS 100,000,000

  • Sole proprietors: TZS 50,000,000

Submission Instructions

• Method: Email only

• Email Address: [email protected]

• Language: English

• Format: Two separate password-protected files (Technical + Financial)

• Email Subject: ITB reference Number_Field Office name/LOT number_Goods or service or work

  • Example: 1154/ITB/001_SINGIDA/LOT NUMBER 3_OFFICE STATIONARIES

• Passwords: Provided by phone during evaluation (bidder must be reachable)

Technical Offer Contents

1. Signed Eligibility Documentation Form

2. Signed Application Form (Part 1)

3. Technical offer documentation as per LOT number/TOR

File name format:
[Bidder Name]_1154/ITB/001_[Office/LOT]_[Goods/Service]_technical offer documents

Financial Offer Contents

1. Signed Financial Offer Form (Part 2)

• Currency: Tanzania Shillings (TZS)

• VAT: VAT inclusive (Helvetas is not VAT exempt, except for specific projects with exemption certificates)

File name format:
[Bidder Name]_1154/ITB/001_[Office/LOT]_[Goods/Service]_financial offer documents

Evaluation Criteria

Goods without technical requirements: Lowest price

Works/Services with technical requirements: 60/40 weighting

• Award goes to the economically most advantageous offer (technical quality with lowest price)

• Helvetas reserves the right to negotiate, award partially, or cancel the tender

Key Contract Terms

• Sub-contracting: Not allowed

• Offer Validity: 90 days from submission deadline

• Payment: Within 30 working days from acceptance of goods/services

• VAT: VAT inclusive; exemption certificates provided for eligible projects

• Termination: Helvetas has unilateral right to terminate for non-compliance

Important Notes

• Helvetas is not liable for bid preparation costs

• No alterations after submission deadline

• Helvetas retains ownership of all submitted offers

• Award is subject to availability of funds

• Helvetas may award all items or selected items per LOT

Documents to Upload

• Eligibility Documentation Form (signed)

• Application Form – Part 1 (signed)

• Technical offer documents (as per LOT/TOR)

• Financial Offer Form – Part 2 (signed)

• Supporting documents (registration, tax, financials, project references)

Deadline: 31 March 2026, 14:00 EAT
Submission Email: [email protected]

RFQ/Tender Information and Attachments

For comprehensive information regarding this RFQ/tender, we invite you to download the attachments provided below. These documents contain all the necessary details, including specifications, requirements, and submission guidelines. Please review them carefully to ensure you have all the pertinent information needed to participate.

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